How To Upload and Share Photos and Videos With Our Team

As a client or agency, sharing your photos and videos with our team means we can quickly repurpose content, build out assets like your personal or business website, and move quickly to reach your business goals.

By sharing your photos and videos, you empower us to run them through all stages of the Content Factory, building your online presence in a way that not only triggers a knowledge panel for you, but will also help you achieve real SEO results while staying compliant with Google's standards.

After you share access, our team will be able to compile your greatest hits in your Content Library, for Dollar-a-Day ads for Facebook, TikTok, YouTube, and more.

Additionally, for home service business owners, we can implement a streamlined process to automatically upload, share, and optimize job-site photos and videos for local SEO, boosting your visibility in search results.

Task Checklist

Tools You Will Need

Google Drive OR Google Photos.

Steps Overview

Option A: Share Photos and Videos via Google Drive

Login to Google Drive.
Create a new folder.
Upload RAW photos and videos to the folder.
Share with our access@yourcontentfactory.com.

Option B: Share Photos and Videos via Google Photos

Enable automatic backup for job-site documentation.
Organize photos and videos by location/service type.
Share albums or media with our team for processing.

Option A: Share Photos and Videos Via Google Drive

Step 1: Sign In or Create a Google Drive Account

If you already have a Google Drive account, log in to it.

Step 2: Add a New Folder

After you’re logged in click on the big “+ New” button on the top left.

Select “New Folder” on the top left.

Step 3: Name the Folder

Name the new folder with your Company and Full Name as shown.

You should now see your folder on your Google Drive menu.

Step 4: Open the Folder

Click on the folder and open it up.

Step 5: Upload the Photos and Videos

In your folder click on “+ New” in the top left.

Then select “File upload”.

Select the photos and videos you’d like to share with our team.

Step 6: Share the Folder with Our Team

When you’re finished uploading the photos and videos, click on the folder title above the content you’ve uploaded.

Then go to “Share” and select the first “Share” option.

Enter “access@yourcontentfactory.com” and press “Send”.

Make sure to select “Editor” for our permissions.

Option B: Share Photos and Videos Via Google Photos

If you already have the photos and videos you want to share with our team in your Google Photos, simply give access to the folder by clicking "+" and entering our email address: access@yourcontentfactory.com

Step 1: Set Up Google Photos for Team Members

Install Google Photos on your team members' phones (iOS/Android).
Login using a shared business Google account (e.g., photos@roofingbusiness.com) or ensure each team member has an assigned folder within Google Workspace.
Enable Automatic Backup & Sync for all photos and videos taken on job sites.
Organize by Album/Location, categorizing by client name, service type (e.g., roofing, HVAC), or job location.

Step 2: Share Albums with Virtual Assistants

Share albums or photos directly with our team via Google Photos (as shown in the screenshot above).
Create a shared album for the business, allowing all job-related media to be uploaded and accessed by virtual assistants.

Step 3: Virtual Assistants Process the Content Using the Content Factory

Download and Process Content from the shared folder.
Turn Raw Media Into:
- Articles: Highlight services, process, and client testimonials.
- Google Business Profile Posts: Use before-and-after images to optimize for local search.
- Social Media Content: Create engaging posts for Facebook, Instagram, and YouTube.
- Website Updates: Improve local SEO by adding fresh content for targeted service areas.
Optimize for Local SEO by tagging content with location keywords and relevant service details.

Step 4: Track and Review Performance

Google Business Profile Optimization: Regularly update Google Business posts with fresh content.
SEO Reporting: Monitor search visibility improvements using Google Analytics or Search Console.

Frequently Asked Questions

Q: Is there a link to the Google Drive folder I need to drop videos and images?

A: You can request us to create a Google Drive folder for you or create your own folder (following the steps above) and share its access with us.

Q: What format should the photos and videos be in?

A: Any raw file format is fine including (but not limited to) .jpg, .png, .mp4 .mov

If you have the videos edited in Descript, you can also share the Descript links with us in the Content Library that we create for you.

Q: How should I add previously recorded conversations/podcasts/videos I do not own that are on YouTube?

A: Just provide us the links to those videos. We have tools to download YouTube videos from channels other than ours.

That's it. You're done!

If you have any questions or need any help, please reach out to your client lead and our team would be happy to help.

If you enjoyed this tutorial, then check out our Task Library, where you can learn how to get a thousand other things done.

Verification Checklist

1. Ensure the new folder is correctly named with your Company and Full Name.
2. Confirm all photos and videos have been uploaded to the correct folder.
3. Double-check the folder has been shared with "access@yourcontentfactory.com" with "Editor" permissions.

Bonus Tips for Clients

Encourage daily uploads to ensure consistent content flow.
Create Standard Operating Procedures (SOPs) for team members to capture high-quality before-and-after shots.
Google Photos will automatically tag photos by location, making content sorting easier for VAs.

By following this process, home service business owners can build a steady stream of optimized content, improving their local SEO rankings and organic search visibility, leading to more customer inquiries and business growth.